Alerts When Your Sheet Approaches a Limit in Smartsheet

SSFeatures alerts you when your Smartsheet sheet is approaching its usage limits, so you’ll never be caught off guard by a sheet suddenly breaking. You can customize when alerts are sent (e.g. at 80% usage) or turn them off entirely.

The Problem with Limits in Smartsheet

Smartsheet imposes strict limits on each sheet, such as:

• 20,000 rows
• 400 columns
• 500,000 cells
• 500,000 inbound cell links
• 25 million cells referenced by formulas

These limits are outlined in Smartsheet’s help article, but the real problem is: Smartsheet doesn’t warn you when you’re getting close.

Once a sheet hits a limit, it can immediately break, and that can disrupt your entire workflow:

• A form submission may fail if the sheet has reached the row limit.
• An automation rule that copies data may stop working.
• A cross-sheet formula may break if the maximum number of inbound links is exceeded.

These failures often happen without warning, forcing teams to scramble and fix issues in real-time.

Users have been requesting this feature for years.

• Feedback: "...and why does Smartsheet not alert me automatically when my workflows fault out???"
• Feedback: "We had an issue today that seems could have been avoided. ... the Dump Sheet apparently filled up with no warning. This in turn deactivated the Automation workflows... We will now have to go through many sheets to determine which automation we need to manually reactivate... There needs to be a warning or stop action that lets users know a sheet is approaching the capacity limit"
• Feedback: "Is there a way to setup an alert on a sheet for when it is nearing the row limit?"
• Feedback: "Is there any advanced notification/warning to the owner? ... I worry about hitting limits and not being aware of it... It would be really beneficial if Smartsheet could build an alert to notify you when a sheet is getting close to the max."
• Feedback: "I have a sheet that is fed from a form, will I get any notifications when the sheet is full or about to get full?"

The Solution with SSFeatures

SSFeatures solves this by alerting you ahead of time, so you're never caught off guard. You’ll have plenty of time to plan a solution and avoid hitting the sheet limit, preventing unexpected outages or broken workflows across your team.

Customization

SSFeatures lets you customize when alerts are triggered.

To update your alert settings, click the SSFeatures button at the top of the page, then click View Sheet Stats and then Alert Settings.

By default, you’ll be notified when a sheet reaches 80% of a limit, but you can change this threshold to any percentage you prefer.

You can also choose to disable alerts on any specific sheet, or turn them off entirely.

Demo Video

Frequently Asked Questions

• Can you tell me more about the security and privacy of this feature?

  • Absolutely. SSFeatures operates entirely within your browser, directly calling Smartsheet's application code. No data from your rows, columns, or cells is ever sent to our servers, ensuring your data remains private and secure.